Facilities Management Software
Data Capture for Facilities Management
Simplify Facilities Management with digital forms, real-time reporting, and secure data storage – all in one flexible platform designed to adapt to you.
Trusted by businesses of all sizes...
Digitise Paperwork
Digitise and distribute any paperwork including employee contracts, policy updates, and requests.
Enhance Audits
Complete routine site audits digitally to improve service delivery, identify trends, and notify teams when issues arise.
Accurate Reporting
Track time and attendance with digital timesheets and clocking reports, including GPS for accurate reporting.
True Compliance
Manage compliance by tracking DBS checks, inductions, and H&S or COSHH training with clear reporting.
Form Builder for Facilities Management
Creating a Digital Form Is Simple
Building complex, feature-rich digital forms with Culverdocs takes minutes, not days. Using the intuitive drag-and-drop Form Builder, existing paper-based forms can be quickly converted into clear, easy-to-use forms that work reliably across sites and teams.
Forms can be tailored to match real-world processes, with conditional logic, validation rules and consistent layouts that guide users to complete the right information first time.
Our UK-based team is on hand to help support you through your journey, from initial form creation to ongoing optimisation as operational requirements evolve.
Automate Audits and Inspections for Facilities Management
Complete Forms Offline and Collect Rich Data
Forms are available across the apps, allowing teams to capture rich, structured data wherever work takes place, even without a connection. Photos, eSignatures and GPS Location data can all be captured on site, with information stored securely and synchronised automatically once connectivity is restored.
Designed for users on the go, forms support offline use as standard, save progress automatically, and maintain full audit trails as data is collected and updated. This ensures inspections, audits and site records remain accurate, traceable and consistent, whether teams are working on site, in transit or back in the office.
Documents for Facilities Management
Digital Documentation
Data capture goes beyond simply completing forms. Teams often need access to a wide range of supporting documentation, including Risk Assessments, Policies, COSHH documentation and Toolbox Talks, particularly when working across multiple sites or environments. Having this information readily available is critical for maintaining safe, consistent and compliant operations.
Culverdocs provides real-time and offline access to PDF documents directly within forms, ensuring users can review the correct reference material at the point it is needed. Documents can be embedded and flagged as mandatory to view, providing confidence that required information has been read before a form is completed, supporting compliance, communication and employee safety.
Automate Facilities Management with Workflows
Business-Driven Workflows with Full Process Control
Create dynamic workflows driven by the data captured within each form, allowing findings, follow-up actions and approvals to be managed automatically. Custom logic can route submissions, trigger corrective actions and generate clear, structured reports, ensuring issues are identified and addressed consistently across sites and teams.
Culverdocs enables you to automate each stage of your process based on defined business rules, while keeping all data centralised and accessible. Form data can be seamlessly integrated into your wider IT ecosystem, including systems such as Business Central, Salesforce, Power BI, and Zapier, providing a single, reliable source of information for reporting, analysis and operational decision-making.
Customisable Reports for Facilities Management
Better Reports for Improved Business Efficiency
Paper-based reporting is time-consuming, prone to errors and often difficult to act on. For inspections and audits, data needs to be clear, consistent and immediately usable to support corrective actions and informed decision-making across facilities and sites.
Culverdocs removes paperwork by digitising inspections and audits and presenting them in clear, structured report layouts that feel familiar to users. Reports are generated automatically at the point of submission, with full control over layout and content, ensuring information is complete, legible and ready to share without any manual processing.
Advanced Reporting and Insights for Facilities Management
Visualise and Track Data in Real-Time
Having a clear, real-time view of operational data is essential for effective teams. Centralised monitoring of all submitted forms provides you with immediate access to accurate information, supported by detailed reports and full audit trails, wherever they are working.
Culverdocs enables automated alerts and escalations to be configured so the right people are notified as soon as issues arise. This allows teams to respond quickly, track progress and maintain visibility across sites, helping to identify potential problems before they escalate.
Facilities Management Testimonials
Why FM Teams Love Us
Frequently Asked Questions
Can I try Culverdocs before I purchase a plan?
Yes. We offer a 14-day free trial for you to make sure Culverdocs fits your business needs before you decide to purchase, our team will help you setup your forms and maximise your trial period to make it a success!
Can I cancel my account at any time?
Yes. You only pay for the users you have registered each month and can remove users or cancel your account at any time. Be sure to export your data before your account is closed as all data is automatically removed from our system.
Where can I find help?
Culverdocs has been designed to be easy to use, deploy and customise, and we are always here if need a helping hand. Our onboarding team will guide you through every step of the way to ensure you’re making best use of Culverdocs, we also offer complimentary consultancy calls and a wide range of self-help services such as our Knowledge Base and YouTube videos to guide you through the system.
Can our users share credentials across multiple devices?
To protect data security and integrity, we restrict simultaneous logins across multiple devices. Users are paired to a mobile device on first login, ensuring ownership and preventing unauthorised access. Administrators can allow users to sign out to reassign their account to a different device where business security policies allow.
Will my subscription renew automatically?
Yes, all subscriptions will renew automatically on the 1st of each calendar month (or determined by your agreement). Any users removed before the end of the billing period will not be renewed.
Built by Experts
That Care
Discover how we can work with your business to transform how you capture data.