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Digital Transformation Software

Digital Transformation Made Effortless

Digital transformation that works around your business, not the other way around.
That’s the Culverdocs difference.

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Features for Digital Transformation

Enjoy the Finest Features

From easy-to-use and intuitive form building to integrations with your back-office systems to maximise your data capture efficiency.

Fully Configurable, No-Code Form Builder

Build exactly what your team needs without complex development or technical hurdles.

Powerful Mobile & Web Apps for the real-world

Whether you’re in the office or on-site, Culverdocs keeps your team connected.

Smart Data Automation & Reporting

Our intuitive tools help you analyse, share, and act on information quickly to streamline your business. 

Dedicated UK-Based Onboarding and Support Team

Our team works closely with you from day one to tailor Culverdocs to your individual needs.

Smarter Forms for Digital Transformation

Smarter Digital Forms

Build forms that fit your processes, your teams, and the results you need. 

Easy to Use

Design digital forms without technical knowledge or complex setup. Culverdocs makes it straightforward to build forms that work the way you need, whether you’re replacing a simple paper checklist or designing a structured inspection process.

Create forms with our simple drag-and-drop Form Builder, to design and configure them with ease. With a broad range of field types built to support every business form, you will be able to structure your form to your exact business needs.

Diverse set of field-specific configuration options gives you the flexibility to configure every field with precision, from granular visibility logic, mandatory fields and validation to guarantee high quality and consistent data in every form.

Group forms into clear categories that actively guide users to the correct folders and forms, simplifying form selection and improving data accuracy across your processes.

Mobile Data Capture for Digital Transformation​

Capture Data on Mobile

Make data entry fast and intuitive, with instant form delivery so your team can stay focused on what matters.

Work Offline

For field-based teams, working offline is not optional. Culverdocs is built offline-first, so users can continue completing forms without interruption, even in areas with limited or no signal. Once connectivity returns, all data is automatically uploaded and kept in sync, with no extra steps required.

Designed with your users in mind, the Culverdocs mobile and web apps are intuitive and easy to use, requiring no configuration or training to get started. This allows teams to begin capturing data immediately, making onboarding simple and friction-free.

Capture data from anywhere in the world. Culverdocs provides a consistent, real-time data capture experience for distributed teams, while centralising processes and workflows to ensure information is handled reliably wherever work takes place.

Automatically capture the precise physical location where forms are started, along with full audit trail timestamps, giving your business clear, verifiable data for greater accountability and audit confidence.

Digitise Documents for Digital Transformation​

Documents on Demand

Give your users instant online or offline access to the documents they need – wherever they’re working.

Document Library

Upload and manage the PDF documents your teams need access to, including risk assessments, policies, COSHH documentation and toolbox talks. Documents are stored in a central library and available on demand, ensuring teams always have access to the latest information.

Embed documents directly into forms to guide users to the correct reference material as they work. Culverdocs ensures the right documentation is available at the point it is needed, helping users complete forms accurately and confidently.

Embedded documents within forms can be flagged as mandatory to ensure it has been viewed before submission. With full audit trail timestamps recorded, Culverdocs provides confidence, supports compliance, and ensures processes are followed correctly.

Web Data Capture for Digital Transformation​

Capture Data on Web

Enjoy the same feature-rich functionality and workflows as mobile users, from your desk.

Seamless Switching

Field-based teams can move seamlessly between the Mobile and Web Apps when capturing data. Forms can be started on site using the Mobile App for photos and evidence, then reviewed and completed later from the Web App in the office, supporting flexible working and simplifying data capture across teams.

With office-based teams in mind, the Web App provides full browser-based access to start, pause and resume forms as needed. Users have access to the same core features as the Mobile App, ensuring a consistent data capture experience across devices.

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App Today

eSignatures for Digital Transformation

Audit-ready Signatures

Effortlessly collect compliant, audit-ready eSignatures from staff or clients to streamline approvals and keep your workflows moving.

Sign Anywhere

Capture electronic signatures instantly across Mobile, Web, and Public forms. Signatures can be completed easily on a phone, tablet or desktop, ensuring approval and confirmation can be collected wherever work takes place.

Share part-completed forms securely via email, allowing recipients to complete required sections, including signatures. Completed forms are returned directly to the user, ready for review and submission without breaking the audit trail.

Configure advanced approval workflows with dynamic steps for review and sign-off. Forms can be shared with internal teams or external parties as part of the workflow, ensuring each stage is completed by the right people, in the correct order, every time.

Culverdocs provides full traceability for signatures captured through the Mobile and Web Apps, with complete timestamped audit trails that support compliance and provide clear proof of data integrity.

Workflow Automation for Digital Transformation

Business-Driven Automation

Handle even the most complex automation and workflows, whether you’re scheduling reports, visualising key data in dashboards, or integrating with existing systems.

Workflows

Build dynamic workflows to be as simple or complex as you need, tailored to your business and specific form requirements. Workflows allow actions to be automated either when a form is submitted or triggered on-demand, ensuring processes are followed consistently without manual intervention.

Automate recurring actions across your business, including report exports, form validation checks, system integrations and notifications. Culverdocs allows recurring tasks to be scheduled in advance, reducing administrative overhead and helping teams operate more efficiently.

Build real-time integrations with third-party systems using built-in webhook support and API access. Integrating Culverdocs with your existing systems helps eliminate double-keying and ensures users are always working with accurate, up-to-date information.

Every business and system is different, and some integrations require additional flexibility. Culverdocs is built to be extendable, supporting custom integrations and account extensions for unique use-cases. Our technical team can work with you to support any complex requirements.

Digital Transformation Pin Access

Access Management for Digital Transformation​

Complete Control

Configure granular administrator and user permissions to control access throughout Culverdocs, from menu access to form-specific features and functionality – users can only view and access information relevant to them.

Confidential Control

Confidential data is a common part of everyday business, from employment contracts to sensitive change requests. Culverdocs supports confidential forms by restricting access to saved data on devices using a user-specific PIN code, adding an extra layer of security where it matters most.

Configure exactly which forms, documents and features users can access using granular permissions. Control preset values, tailored views and field-level visibility through dynamic user configuration, ensuring every form and process is aligned to your business requirements and how your teams work.

Assign administrator-level permissions on an individual basis, controlling access to features, forms and submissions within the Portal. Each administrator can be granted only the permissions they need, ensuring sensitive data remains restricted while maintaining clear accountability across teams collaborating on data capture.

Comprehensive audit logging provides full traceability across the system, covering administrator actions, user submissions and updates, as well as email activity and API or integration access. This ensures all activity is clearly recorded and auditable for compliance purposes.

Public Forms for Digital Transformation

Global Reach with Public Forms

Extend your data capture with Public Forms that provide web-based access to selected forms on a separate per-submission license.

Secure Public Links

Create secure, shareable links that guide external users directly to specific forms. Public links can be distributed as needed while maintaining control of form accessibility, allowing external data to be collected securely and consistently.

Generate QR codes that link directly to specific forms, making it easy for external users to access and complete them. QR codes are ideal for events, site-based forms or location-specific data capture, reducing friction while keeping submissions structured.

Web links and QR codes can be configured with preset data to reduce manual entry and improve data quality. This allows a single form to be dynamically customised for specific customers, locations or use-cases, while maintaining clear auditability and consistent structure across submissions.

Additional Features

Work Offline

Continue capturing data without interruption in areas with limited or no signal. Forms work offline as standard and automatically sync once connectivity is restored.

Data Accuracy

Guarantee data accuracy with a broad range of input and configuration options, including visibility logic to satisfy every use-case and reduce incomplete or incorrect submissions.

Send & Request

Build templates to send requests with pre-populated values for job packs or repeatable processes, and distribute forms to users through the App or via Public Forms for completion.

Fully Integrated Lists

Create dynamic lists for use within forms which can be updated manually or via workflows, the scheduler or API, making it simple to keep form data aligned with back-office systems.

Save & Resume

Save forms as drafts at any point and return to complete them later. Work is preserved automatically, allowing users to pick up where they left off whenever they are ready.

GDPR & Compliance

Culverdocs follows best practice for data protection, including encryption and data retention controls. All data is stored securely in the UK and is not shared with third parties.

Award-winning Data Capture

Data Capture Awards

Frequently Asked Questions

Can I try Culverdocs before I purchase a plan?

Yes. We offer a 14-day free trial for you to make sure Culverdocs fits your business needs before you decide to purchase, our team will help you setup your forms and maximise your trial period to make it a success!

Yes. You only pay for the users you have registered each month and can remove users or cancel your account at any time. Be sure to export your data before your account is closed as all data is automatically removed from our system.

Culverdocs has been designed to be easy to use, deploy and customise, and we are always here if need a helping hand. Our onboarding team will guide you through every step of the way to ensure you’re making best use of Culverdocs, we also offer complimentary consultancy calls and a wide range of self-help services such as our Knowledge Base and YouTube videos to guide you through the system.

To protect data security and integrity, we restrict simultaneous logins across multiple devices. Users are paired to a mobile device on first login, ensuring ownership and preventing unauthorised access. Administrators can allow users to sign out to reassign their account to a different device where business security policies allow.

Yes, all subscriptions will renew automatically on the 1st of each calendar month (or determined by your agreement). Any users removed before the end of the billing period will not be renewed.

Built by Experts
That Care

Discover how we can work with your business to transform how you capture data.

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